University Sets 2009 Holiday Schedule for Employees

November 11, 2008 — University of Virginia Human Resources has announced the 2009 holiday schedule and the addition of compensatory time at the end of 2008.

The state and the University observe the same number of days off each year, but the schedules differ slightly to accommodate the academic calendar. For example, the state will observe George Washington Day on Feb. 16, 2009, but U.Va. classes are in session that day, so it will be open and not be a day off for staff. Instead, Christmas Eve is designated as a holiday.

This "allows the majority of employees to be at home with their families," said Susan Carkeek, U.Va.'s vice president and chief human resources officer.

The following are the officially observed 2009 U.Va. Academic Division holidays. The governor has already awarded additional time for 2009. As a result, 12 hours have been added to the holiday calendar (the day after New Year's and four hours on the day before Thanksgiving), plus eight hours of compensatory time to be added Jan. 10. Policies on taking compensatory time are the same as for 2008.

2009 Official Holidays

On certain University holidays, some departments need to be open and should arrange at least limited coverage to provide essential services. For example, supervisors need to schedule enough employees to work on Labor Day when classes are held. Supervisors should give adequate advance notice to the affected employees for planning purposes. Employees who work on a holiday earn compensatory leave.

Supervisor or department administrators can answer questions about required coverage during holidays. Supervisors are encouraged to be as flexible as possible in granting leave requests, especially during holiday periods.

2008 Remaining Holidays

The governor customarily announces additional holidays later in the year, including a day like Christmas Eve. When he does, the University treats those as compensatory time, because he usually awards days already listed as holidays on the University's calendar.

The governor also announced early closure for most state offices on the day before Thanksgiving this month. Because many students and professors will still need services that day, the University will not close early. Instead, four hours of compensatory time will be awarded to leave balances on that day.

The compensatory time, which must be used within 12 months of the date earned, will appear in the leave balances of classified staff, University staff and research assistants as follows:

For 12-month faculty, the additional 16 hours of leave should be worked out with individual managers. Please refer to the provost’s policy on leave for more information:

Hours for part-time qualifying employees will be prorated.

The Medical Center has its own, different policy for awarding time off.