Archived Communications Regarding University Response to Coronavirus

February 04, 2020

Find the latest information on the University’s response to the coronavirus here.

 

Below are archived communications that were distributed to the University community regarding the coronavirus:

 


Feb. 6: University Community Update on Coronavirus

The following message to the University Community regarding the coronavirus was updated on Feb. 6:

Dear UVA Students, Faculty, and Staff:

This email provides an update on the University’s ongoing efforts regarding coronavirus. It contains new information that is primarily important to those who have traveled from Hubei province or mainland China since Jan. 19, 2020.

The guidance below outlines requirements that have been issued by the federal government and guidance from the University of Virginia. In addition, this email also provides advice for faculty and students in the event that classroom adjustments or accommodations are necessary.

As you are no doubt aware, the federal government has announced important new policies related to coronavirus. The U.S. Department of Health and Human Services and Centers for Disease Control and Prevention issued temporary measures that are intended to aid efforts to detect and combat the coronavirus. These measures went into effect Sunday, Feb. 2, at 5 p.m. and include:

  • Any U.S. citizen returning to the U.S. who has been in Hubei province in the previous 14 days will be subject to up to 14 days of mandatory quarantine to ensure they are provided proper medical care and health screening and to minimize the risk of spreading the disease to others.
  • Any U.S. citizen returning to the U.S. who has been in the rest of mainland China within the previous 14 days will undergo proactive entry health screening at a select number of ports of entry and up to 14 days of monitored self-quarantine to ensure they have not contracted the virus and do not pose a public health risk.
  • Foreign nationals, other than immediate family members of U.S. citizens and permanent residents, who have traveled to China within the last 14 days will be denied entry into the U.S. for this time.

In addition to making you aware of these federal policies, we are making the following requests of faculty, students, and staff:

If you have traveled in Hubei province, China, between Jan. 19 and Feb. 2 and returned to the U.S.:

  • STUDENTS: Contact Student Health at 434-924-5362 (434-297-4261 after hours).
  • FACULTY AND STAFF: Contact your primary care physician via telephone or email.
  • We request that you self-isolate for a period of 14 days since your return from China. During this period, we ask that you not go to work, classes or athletic events, and that you limit contact with others as much as possible.

If you have traveled in mainland China between Jan. 19 and Feb. 2 and returned to the U.S., or had close contact with someone you believe to have coronavirus:

  • We ask that you take your temperature twice a day and remain alert for fever, coughs, or difficulty breathing.

If you develop these symptoms:

  • STUDENTS should contact Student Health right away: 434-924-5362 (434-297-4261 after hours).
  • FACULTY AND STAFF should contact their primary care physician via telephone or email.
  • We ask that you self-isolate pending further instructions from medical professionals. If employees have questions about leave, they can contact the HR Solution Center at 434-243-3344 or askhr@virginia.edu.

If you are a student who self-isolates:

  • Contact your instructors via email or telephone to discuss appropriate class adjustments or accommodations.

If you are an instructor with a student who self-isolates and who asks for class adjustments:

  • We ask that you consider appropriate adjustment or accommodation.

Examples include:

  • Allowing students to Zoom into class lectures or use lecture-capture technology to record lectures.
  • Granting some flexibility with course attendance policies.
  • Helping secure a copy of course notes.
  • Modifying deadlines for assignments or exams that normally take place during the course meeting time.

Faculty members who have questions about how to make appropriate adjustments/accommodations may find assistance with the Student Disability Access Center by emailing SDAC@virginia.edu.

We recognize that many of you are receiving questions from students or have questions of your own related to the coronavirus. If so, here are some resources that will provide additional information:

For personal and general health questions:

  • STUDENTS: Email Student Health & Wellness at studenthealth@virginia.edu
  • FACULTY AND STAFF:
    • Contact your medical provider for personal health questions
    • General questions: Call 434-297-4027
    • Academic policy-related inquiries: Contact the Office of the Provost (provost@virginia.edu)

A team of University officials continues to closely monitor this evolving global public health situation. We remain committed to keeping our community informed about the University’s actions and the best way to stay healthy as events develop. Thank you to everyone who is working together to keep the University community safe and healthy.

Sincerely,

M. Elizabeth (Liz) Magill
Executive Vice President and Provost

Jennifer (J.J.) Wagner Davis
Executive Vice President and Chief Operating Officer

Christopher P. Holstege, M.D.
Department of Student Health & Wellness
434-924-5362 (M-F, 8-5)
434-297-4261 (After hours)
 

Feb. 3: Update on Coronavirus for UVA Parents

The following message to parents and guardians regarding the coronavirus was delivered on Feb. 3:

Dear Parents and Guardians:

In the past 10 days, the University has sent messages to your students about coronavirus, a new virus that originated in Wuhan City, China, in December 2019. I am writing today to let you know how the University is responding to this evolving situation. While the risk remains low at UVA, a team of UVA health officials and administrators is meeting daily to ensure we are taking appropriate precautions and preparing protocols in case the virus affects our community. Like most universities, we are globally networked, and our community travels broadly.

A central website has been established where the most up-to-date information, including FAQs, is being posted 24/7. If you have questions, please refer to this website and encourage your student to do the same. Our instructions align with all guidance being issued by the Virginia Department of Health and the Centers for Disease Control and Prevention.

While this is an evolving situation, unless your student has traveled in or from China in the past 14 days or has come in contact with someone infected with the virus, there is little cause for concern. Symptoms of coronavirus include fever, cough, and difficulty breathing.

We have reminded everyone in the community to practice simple steps that should be part of one’s daily routine. Your student may benefit from your own gentle reminders to:

  • Wash your hands for 20 seconds or more with soapy water.
  • Avoid sharing anything that has come in contact with saliva, whether in your living or social environments.
  • Cough and sneeze into a tissue or your elbow.
  • Get adequate sleep and eat well-balanced meals to ensure a healthy immune system.

If you or your student has questions, please continue to check the UVA coronavirus and FAQ websites. The University will continue to update these resources as new information becomes available, and we will continue to communicate with the community by email if conditions change.

Sincerely,

Patricia M. Lampkin
Vice President and Chief Student Affairs Officer
 

Jan. 31: University Community Update on Coronavirus

The following message to the University Community regarding the coronavirus was updated on Jan. 31:

Dear UVA Students, Faculty and Staff:

A few days ago we wrote to make sure you were aware of the global concern about a new coronavirus that originated in Wuhan City, China and to inform you about the steps the University is taking to keep the community safe. We write to provide additional information and to let you know that additional information will be posted on the University’s website at as this situation develops.

As of January 29, 2020, the the U.S. Centers for Disease Control and Prevention (CDC) report five confirmed coronavirus cases in the United States, with another 92 pending verification by testing. While person-to-person spread among close contacts has been detected with this virus, at this time this virus is NOT currently spreading in the community in the United States.

At this point, the risk coronavirus poses to the University remains low, but this is an evolving situation. Officials from Student Health, UVA Health, Student Affairs, Emergency Management, International Studies and other key offices across Grounds are actively monitoring the situation and preparing to respond as needed. 

At this time, the University has no faculty-led or UVA-administered education abroad programs planned for the remainder of the spring 2020 semester in China. On Jan. 27, UVA students in China for University-related purposes were advised to depart after the CDC upgraded its coronavirus warning to level 3, its highest warning, to counsel avoiding travel to all of China until further notice. Students whose spring term of study in China had not yet begun are receiving assistance with revising their plan of study for spring 2020. We recommend following CDC guidance and have provided additional information below for students planning to travel abroad.

As stated in our previous communication, if you are a student who has recently been to Wuhan or who has possibly come in contact with an infected individual AND you exhibit fever, shortness of breath, or a cough, please contact the Department of Student Health & Wellness at 434-924-5362 (call 434-297-4261 after hours).

Similarly, if you are a faculty or staff member with these symptoms and you have traveled to Wuhan or may have come in contact with an infected individual, you should seek medical assistance through your primary care physician.

If you are planning travel abroad, remember to:

The best preventative steps for any communicable disease include simple but important measures to practice as part of your daily routine:

  • Wash your hands for 20 seconds or more with soapy water.
  • Avoid sharing anything that has come in contact with saliva, whether in your living or social environments.
  • Cough and sneeze into a tissue or your elbow.
  • Get adequate sleep and eat well-balanced meals to ensure a healthy immune system.

Health officials and administrators throughout the University will continue to work closely with partners at the Virginia Department of Health to prepare for, screen, and prevent the spread of illness. As this situation continues to develop, we will provide updates and information to help you stay healthy. Please check the dedicated page on the University’s website should you have any questions.

Find more information and additional FAQs here on coronavirus and how to stay safe.

For additional questions about the University’s preparations and response, please email uvaem@virginia.edu.

For students with personal health-related questions, please email: studenthealth@virginia.edu.

Sincerely,

M. Elizabeth (Liz) Magill
Executive Vice President and Provost

Jennifer (J.J.) Wagner Davis
Executive Vice President and Chief Operating Officer

Christopher P. Holstege, M.D.
Department of Student Health & Wellness
434-924-5362 (M-F, 8-5)
434-297-4261 (After hours)

Jan. 24: Message to University Community Regarding Coronavirus

The following message regarding the emergence of the coronavirus was issued to the University community on Jan. 24:

Dear UVA Students, Faculty and Staff:

In recent days, you have likely heard intensifying reports about a new coronavirus that originated in Wuhan, China. This new disease has sickened hundreds and led to the deaths of 26, according to the latest official reports. The threat to the UVA community currently is considered low, but outbreaks of new viruses in humans are always a public health concern.

UVA Health, the Department of Student Health & Wellness, and other UVA offices such as the International Studies Office are monitoring this evolving situation. We are writing today to provide a general update as well as specific instructions if you plan to visit China or recently traveled to Wuhan. Since information regarding this disease is changing quickly, we advise you to check the CDC website for the most up-to-date details and guidance.

As of today, the CDC recommends deferring travel only to Wuhan City, Hubei Province, China. The U.S. Department of State has issued a “do not travel” advisory for all of Hubei Province. Other parts of China carry the CDC’s lowest level of alert and a recommendation to “practice usual precautions.” Chinese visitors coming to the U.S. from Wuhan are now being screened at several U.S. airports, but this process does not currently apply to visitors from other parts of China.

If you are a student who has recently been to Wuhan or who has possibly come in contact with an infected individual AND you exhibit any of the following symptoms, please contact the Department of Student Health & Wellness at 434-924-5362 (call 434-297-4261 after hours):

  • Fever
  • Shortness of breath
  • Cough

Similarly, if you are a faculty or staff member with these symptoms and you have traveled to Wuhan or may have come in contact with an infected individual, you should seek medical assistance through your primary care physician.

If you are planning travel abroad, remember to:

  • Visit the Student Health Travel Clinic, UVA Health’s Traveler’s Clinic or your primary care physician in advance for current travel health and vaccination recommendations.
  • For students, register all University-related travel through the International Studies Office.
  • Enroll in the State Department’s Smart Traveler Enrollment Program, or STEP, to receive current embassy alerts and messages for your destinations.

The best preventative steps for any communicable disease include simple but important measures to practice as part of your daily routine, but especially during flu season:

  • Wash your hands for 20 seconds or more with soapy water.
  • Avoid sharing anything that has come in contact with saliva, whether in your living or social environments.
  • Cough and sneeze into your elbow or a tissue.
  • Get adequate sleep and eat well-balanced meals to ensure a healthy immune system.

Health officials and administrators throughout the University will continue to work closely with partners at the Virginia Department of Health to prepare for, screen, and prevent the spread of illness and keep our community safe. If the situation warrants, we will follow up with additional communication.

Sincerely,
Liz, J.J., and Chris

M. Elizabeth (Liz) Magill
Executive Vice President and Provost

Jennifer (J.J.) Wagner Davis
Executive Vice President and Chief Operating Officer

Christopher P. Holstege, M.D.
Department of Student Health & Wellness
434-924-5362 (M-F, 8-5)
434-297-4261 (After hours)

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